Clinician referral marketing for private practices
Know every clinician who could refer to you. Reach them without guessing about compliance.
Most practices grow on referrals from a handful of sources they did not choose. We map every referring clinician in your territory from public federal data, package the outreach for your own attorney to review, and run it monthly — so referral growth becomes something you operate rather than something that happens to you.
First wave mailed within 4 weeks of intake sign-off — counsel review time excluded, intake back within 10 business days — or the setup fee is refunded.
Twenty minutes with me, not a pitch deck. Prefer email? jonathan@hazeleyconsulting.com.
How it works
Four stages. Two of them are human sign-offs that we cannot skip and would not want to.
- 01
Research the territory
Every referring clinician in your counties, from the public federal provider registry, researched individually: practice confirmed active, specialty focus, solo or group, telehealth posture, and a fit score that decides who is contacted first.
- 02
Verify what may be said about you
Every credential and practice claim goes into a default-deny registry. A claim prints only if it is verified against the certificate or the board lookup. A fact that is true but unverified does not print.
- 03
Package it for your attorney
You get an attorney-review packet built for your own counsel. Nothing mails until they clear it and you sign off clinically — two independent gates, either of which can stop the program.
- 04
Mail in fit-ranked waves, then measure
Best-fit clinicians first, the list re-verified before every drop. At day 90 you get activated referrers: clinicians who actually sent you a patient. Not opens. Not replies.
What it costs
Published, because a productized service should show its price and because it saves us both a call. Three ways to buy, and the only thing that changes between them is who does the mailing. Flat fees in all three — never per referral, never a percentage.
- Territory Intelligence — $750 setup, then $249/mo, month to month. Your territory researched and kept current, delivered as a report. Nothing mails on this one.
- Guided — $1,500 setup, then $850/mo. We research, sequence and render everything up to the mailbox; you print and mail on your own accounts and postage.
- Done for you — $3,000 setup, then $3,000/mo. The full program with us executing the sends, print and postage billed at cost with no markup, separately from the retainer.
- Six-month minimum on Guided and Done for you; prepay a year and take 10% off the retainer. Territory Intelligence subscription $249/mo alongside either.
Who this is built for
Two markets, the same three ways to buy — no vertical SKU, no vertical surcharge, and the same terms whichever page you came in through.
Behavioral health
Psychiatric and counselling practices whose referrers are therapists, primary care and OB/GYN. Where the method was built, and where the reference engagement is.
Dental specialists
Endodontic and specialty practices living on general-dentist referrals, where a handful of referring GPs decide the year. Offered on exactly the same terms.
How the work is built
Governed delivery
Nothing goes out without the approvals it needs. Owner sign-off and counsel clearance are gates in the system, not steps in a checklist someone can skip when a deadline moves.
Compliance by design
The constraints are architectural. No patient data field exists to fill. No tracking pixel is loaded. Deterministic rules, not a model deciding what counts as a finding.
Verified systems
Every claim traces to evidence, and the artifact reviewed is provably the artifact that ships. Where there is no data yet, we say so — including on this page.
Who this is for
Private practices whose new patients arrive because another clinician sent them. Behavioral health is where the method was built and where the reference engagement is. The method itself does not depend on the specialty: the map comes from the public federal provider registry, and which clinicians count as referral sources is configuration rather than code — which is why dental specialists are offered the same program on the same terms.
The problem is usually not that the practice is bad at relationships. It is that three things are true at once: you do not know who all the potential referrers are, you are not certain what you are allowed to say to them, and nobody has the hours to do it every month. If you have ever declined to do outreach because nobody could tell you whether it was allowed, that is the problem this is built around.
What protects you, and how to check it
The price is published, so nothing about this engagement depends on what we think you will tolerate. The fee is flat and never moves with referral counts — the same structure the program exists to hold for you governs what you pay us. On Done for you, the setup guarantee refunds the setup fee if the first wave misses four weeks. And nothing mails on any tier until your own attorney has cleared it, so the judgment that matters most is made by someone you already trust.
And the system is built to be inspected, which is the part you can check today. The renderer proves that the document your attorney read is byte-for-byte the document that mails. The compliance rules are tested against a corpus of 9,756 real clinician records rather than hand-written examples — which is how we know that a naive title-matching rule would have addressed 24 clinicians with a credential they do not hold, and withheld an earned one from 522 others. The gates caught it before a letter existed.
That is the same standard we hold client claims to, so it would be strange to exempt our own.
Book a call
Book a 20-minute discovery callTwenty minutes with me, not a pitch deck. Prefer email? jonathan@hazeleyconsulting.com.